One of Cohub's most powerful features is our ability to provide accurate inventory values in any Location at any point in time. The journey of your inventory - from Vendor to you, and you to Customer - is all tracked in Cohub, and is what allows us to show you where your Products are at any given moment.  


Inventory Log:

To see all inventory activity for an item, visit the Inventory Log on a Variant page. The Inventory Log shows a full record of all transactions since the last Count reset. This log is extremely helpful when researching inventory discrepancies.


Inventory Calculations:

When an item is created in Cohub, its starting inventory count is 0 in each Location. When items come in on a Purchase Order and you create a Receipt, the items get added to your count, creating a number greater than zero for inventory. Every time you ship a Sales Order Shipment, those items get subtracted from the count. If a customer returns an item that you wish to re-sell, you can add it to inventory when creating a Return. You also have the option to make manual adjustments to an item's inventory from the product variant page. If you discover damaged/expired goods on the shelf, or find extra product you didn't know you had, manual adjustments are a great way to handle those changes.  

When moving items from one location to another, create an Inventory Transfer. This will reduce inventory from the From Location when the Transfer is "sent", and will add inventory to the To Location when the Transfer is "received".

At periodic intervals, it's wise to do a physical inventory count to verify that the numbers in an inventory tracking system are accurate. If you do a physical count and discover a discrepancy in what Cohub reports and your quantity on hand (QOH), enter the number you have on hand as a new starting count, and the calculations will begin again from your accurate starting number. Important to note: When entering a new Count in Cohub, all inventory transaction history is erased. This means that you can't review previous incoming and outgoing transactions on the item's inventory log. Researching the inventory's past activity won't be possible, but you'll get to start the transactions over from a value that you know is correct.


Desired Quantity on Hand, or DQOH:

An item's DQOH -- Desired Quantity on Hand -- is the quantity you'd like to have on hand at any given time in each Location. "Any given time" is determined by your company's needs. For example, you may know that 24 AA batteries is the average quantity on your sales orders. So, you never want to have fewer than 24 batteries on your shelf. You may also know that it takes a week for them to come in from your Vendor, so you need to purchase enough to cover you during that lead time. This could lead you to set the AA battery DQOH for 48 or 72, to make sure you always have enough batteries on hand.


Barcode Scan Counting Tool:

When it comes time to do a physical inventory count, you can use our Barcode Scanning tool to save time and reduce errors. The Barcode scanning tool allows you to scan item barcodes or UPCs, and it tallies their counts as you go. When you conclude the count, you will see your items summarized by the number of scans you performed, and we provide a list of the differences between the system count and the scanned count.  

To start a new Count, click the Inventories icon in the left sidebar and narrow the list of items you'd like to count by the available filters at the top of the page:

Click the Scan Count button. You will see a list of all the items you chose and their system counts. Use a USB-attached barcode scanner to start scanning the items from the list in your Location, and you will see the tally begin on your screen. After you scan items, they will show up in the farthest left column. Matching is shown in the middle column. If you scan any items that do not exist in your list, they will show up in the far right "Orphaned UPCs" column. An Orphaned UPC might result from an outdated UPC, which can be corrected by updating the item's UPC in Cohub.

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